Administrative / Project Manager
Sub-Headline:
Sub-Headline: Berlin Academy of American Music - Part-time/Freelance
Bewerbungsfrist bis:
Bewerbungsfrist bis: 01.03.2026
Tätigkeitsbeginn:
Tätigkeitsbeginn:  ab sofort
Tätigkeitsende:
Tätigkeitsende: längerfristige Zusammenarbeit
Name Inserent/in:
Name Inserent/in: Berlin Academy of American Music (BAAM)
Über Inserent/in:
Über Inserent/in: The Berlin Academy of American Music (BAAM) is seeking its next Administrative / Project Manager.
Founded at the height of the pandemic by American conductor Garrett Keast, BAAM has quickly built an international reputation as a dynamic, world-class project orchestra devoted to genuine connection, innovative programming, and collaborative excellence. Based in Berlin with an expanding international presence, BAAM presents intimate concerts, workshops, short tours, and high-profile orchestral events.
We are looking for a highly motivated and organized professional to join our small, fast-moving team during an exciting phase of growth.
Beschreibung der Tätigkeit:
Beschreibung der Tätigkeit: Part-Time / Freelance Position
Approx. 14–16 hours per week, with additional hours during project and event production periods
Compensation: €26–32 per hour (depending on experience)
Additional Compensation: In addition to the hourly rate, a separate production fee will be provided for 3–4 major concert, workshop, or tour projects per year (1.5-2k EUR per project)
Work Structure: Hybrid (approximately 50% office / 50% home office)
The position requires travel during tours, as well as occasional representation of BAAM at conferences, professional events, and with presenters.
Key Responsibilities:
Serve as a proactive collaborator, working closely with the Artistic/Executive Director on all projects and administrative matters within a tight-knit team
Lead grant research, writing, submissions, and reporting requirements
Manage core administrative operations, including scheduling, correspondence, documentation, reporting, expense tracking, and file organization
Support donor tracking, communications, and fundraising administration
Provide administrative coordination for Friends of BAAM board meetings (scheduling, minutes, handling budgets, communications, attending online meetings)
Coordinate and manage concerts, rehearsals, and events on-site
BAAM is in an exciting growth phase, and this position has the potential to grow with the organization in scope and responsibility. www.baamorch.de
| Verwaltung⁄Organisation |
Beschreibung der Anforderung:
Beschreibung der Anforderung: Profile & Qualifications:
Commitment & Initiative: You are ready to take ownership of projects and understand the consistency and reliability required to manage live events successfully.
Highly Organized: You are able to manage multiple projects simultaneously while keeping objectives, budgets, and timelines clear and up to date. You prioritize effectively and work with structure and precision.
Creative and Analytical: You enjoy generating ideas and thinking strategically, while also excelling at analysis, planning, and execution.
Passionate & Personable: You are enthusiastic about classical music and feel comfortable representing the organization. You communicate confidently and professionally with musicians, guest artists, presenters, audience members, and donors.
Open & Direct: You are comfortable asking questions, sharing ideas, and contributing thoughtfully to the organization’s development.
Calm Under Pressure: You can step into action when needed, problem-solve quickly, and remain composed in live-event environments.
Anmerkungen:
Anmerkungen: Language Requirements:
German: B2–C1
English: C1
[neu]
Home-Office Möglichkeiten:
[neu]
Home-Office Möglichkeiten:
| ein paar Tage je Woche |
Deutschland PLZ: 10405 Ort: Berlin
Bezahlung
auf Basis von:
Bezahlung
auf Basis von:
| Fixgage |
Bewerbung
erwünscht per:
Bewerbung
erwünscht per:
| Email |
To apply, please submit:
A letter of interest in German and English
A CV in English
Applications should be sent to:
Garrett Keast – garrett@baamorch.de
Selina Droehmer – selina@baamorch.de
Application deadline: March 1
Interviews: Week of March 2 and March 9 (in Berlin)
Link für weitere Info:
Link für weitere Info:
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